Privacy Policy

This Privacy Policy explains how The Bowdoin Group, Inc. (“Bowdoin”) collects, receives, retains, uses, and discloses the Personal Information relating to individuals who visit our website or participate in our searches or consulting services (“Services”). Personal Information is defined as individually identifiable information, such as your name, email address, phone number, CV/resume, references, and related information.

Bowdoin values your privacy and is committed to protecting your personal data. Please read the following information carefully. By using this website and/or submitting any Personal Information to Bowdoin, you expressly consent to the terms in this Privacy Policy.

COLLECTION OF PERSONAL INFORMATION

We collect various categories of Personal Information on this website and related to our Services. If you submit an inquiry or question via an online form or email, we may collect your name, email address, or other Personal Information contained in that correspondence. If you are a potential candidate, we may collect your name and contact details, information about your employment objectives, past and current employment and professional experience, educational background, language skills, and other data that you provide online through a form or a resume or CV. If you are a Client or potential Client, we may collect your name, contact details, title or position, products or services requested, or other information that you provide via online forms or email correspondence. With respect to all website visitors, we do not wish to collect any “sensitive” Personal Information, such as racial or ethnic origin, age, political, religious, or philosophical beliefs, sexual life, social security or other government identification numbers, trade union membership, health or medical conditions, or criminal history unless legally required for recruiting purposes.

USE OF PERSONAL INFORMATION

We may use Personal Information to respond to your inquiries and answer your questions, to provide you with requested information, and to undertake activities in connection with the conduct and management of our Services, such as evaluating candidate qualifications, contacting potential candidates for further Personal Information, contacting named references, and communicating with Clients about potential candidates. We also may use Personal Information for the purposes of testing and maintaining our company databases, networks, and computer systems, and for training and other internal purposes.

Some jurisdictions require that we explain the legal bases we rely on to collect, use, and share your Personal Information. We rely on several different legal bases to use your Personal Information, including: (i) as necessary to perform a transaction (in order to respond to your request, such as for information about a specific Service); (ii) as necessary to comply with a legal obligation (such as when we use Personal Information for record keeping to substantiate tax liability); (iii) consent (such as to send marketing or certain cookies, and process sensitive Personal Information); and (iv) necessary for legitimate interests (such as providing, maintaining, securing, customizing, and improving the Services we provide to you). The specific legal bases depends upon the Personal Information at issue and the context under which the information is collected. If you have questions about or need further information concerning the legal bases we rely upon to process your Personal Information, please Contact Us.

DISCLOSURE OF PERSONAL INFORMATION

We may share Personal Information with our offices and affiliates where necessary or appropriate in connection with the performance of our Services. In particular, Personal Information about candidates and/or Clients is often included in our company’s databases for these purposes, and therefore may be accessible to our offices and affiliates. We may also share Personal Information with our Clients as necessary or appropriate to provide them with requested products or services.

We reserve the right to disclose Personal Information to third party subcontractors, including information technology providers and business process outsourcing providers, in order to help support our business operations. We also reserve the right to disclose Personal Information in connection with the sale, assignment, or other transfer of all or part of the business, or where we believe such disclosure may be required by law or may be appropriate in connection with any legal claims. We may also use, disclose, or otherwise process any information for statistical or any other purposes that we choose in our sole discretion, as long as such information is not in personally identifiable form.

WEBSITE USAGE DATA

Like many websites, we passively collect data about website usage through various means. We use Internet protocol (IP) addresses to identify server problems, administer the website, and compile aggregated statistics for marketing and research purposes. We use navigational data, including log files and click-stream data, to identify information about your web browser and operating system, and the time period in which you visit the website or a portion of the website. This information is used to administer the website, improve site content, and compile aggregated statistics for research purposes. We also use small text files called “cookies” that are sent to the hard drive of your computer to store bits of information related to your use of the website. You may configure your Internet browser to reject cookies. However, if you do so, you might not be able to access important functions or enjoy certain conveniences at this website. We typically do not combine passively collected data with actively collected Personal Information, and therefore passively collected data should not become linked to your identity.

SECURITY OF PERSONAL INFORMATION

The Bowdoin Group maintains reasonable technical and organizational measures to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction. To the extent that we disclose Personal Information to third party subcontractors, we require that such third parties also maintain reasonable security and confidentiality measures and use the Personal Information in accordance with our instructions. In addition, where we disclose Personal Information to Clients and other third parties mentioned in the foregoing paragraphs, we will request that they properly protect the security and confidentiality of such information, and otherwise process such data in accordance with applicable law.

ACCESS TO PERSONAL INFORMATION

The Bowdoin Group wishes to maintain Personal Information that is accurate, current, and complete.

If Personal Information that you previously provided has changed or you wish to withdraw your consent for the processing of your Personal Information, please Contact Us. You may also request access and the opportunity to review the Personal Information that we maintain about you by sending us a written request at the postal or email address specified below. We will provide you with such information, and amend or delete such information upon your request, to the extent we believe appropriate or otherwise required under applicable data protection and privacy laws. We also reserve the right to take reasonable steps to authenticate your identity before providing such access.

Additionally, to opt out of marketing communications from us, please follow the instructions detailed in our marketing content.

LINKS TO OTHER INTERNET SITES

The website may provide links to other third-party internet sites. Despite these linkages, or any references to The Bowdoin Group at those Internet sites, this Privacy Policy applies to this website only. Please note when the URL indicates you are no longer on this website, and read the privacy policy of each Internet site that you visit. The Bowdoin Group is not responsible for the privacy practices of such Internet sites.

FOREIGN VISITORS

This website is hosted on our computer servers in the United States. If you reside in a jurisdiction outside the United States, by using the website or submitting any Personal Information, you expressly consent to the transfer of Personal Information to the U.S. and other jurisdictions as described in this Privacy Policy, some or many of which may have data protection laws that differ from the laws in your home country.

CHANGES TO OUR PRIVACY PRACTICES

The Bowdoin Group reserves the right to change or amend our privacy practices as described herein and issue amended versions of this Privacy Policy from time to time in its sole discretion, as permitted by applicable law. If we make a material change to this Privacy Policy, we will post the revised policy on this web page, and we will notify you of such change by posting a revised link at the bottom of the website home page that reads “Revised Privacy Policy.”

Nothing in this Privacy Policy is intended to create an agreement or contract between The Bowdoin Group and any person or entity using this website or providing any Personal Information.

CONTACT INFORMATION

If you have any questions about this Privacy Policy, please Contact Us.

The Bowdoin Group
200 Fifth Avenue, Suite 4010
Waltham, MA 02451
(781) 263-5200

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